Facilities Management Software

Do you use a Computer Aided Facility Management system (CAFM) (CMMS) (IWMS) to manage your FM operations – if not, are you aware of the benefits this could bring to your business?

THE PROBLEM: You cannot properly manage and maintain assets and equipment, and ensure regulatory compliance, value for money services, and the performance of your properties without a facility management software solution (Computerised Maintenance Management System – CMMS).

OUR SOLUTION: fmXpert delivers vital information to FM professionals and includes a client-contractor facing web-based interface, which is deployable regardless of borders and simple to access from anywhere via a standard web browser. Developed in conjunction with facility managers, fmXpert is designed to automate and simplify the day-to-day tasks of asset and facility management, including maintenance planning, contractor management, job management, and compliance, and incorporates reporting tools and features to enhance productivity and cost, quality, and compliance outcomes. It is a user-friendly interface and leading-edge database technology.

fmXpert Computer Aided Facility Management system (CAFM) enables our clients to save thousands of dollars in contractor management, preventative and reactive maintenance, and asset lifecycle planning, incorporating sophisticated reporting tools and features to enhance productivity.

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Maintenance Planning

Does your asset and maintenance management system automatically plan for, and schedule, programmed preventative maintenance?

OUR SOLUTION/KEY BENEFITS:

  • A whole of life system to track all aspects of an asset, including acquisition, operation and maintenance, lifecycle refurbishment and replacement
  • Built-in maintenance policies (determinations) which can be attached to your assets, enabling the system to automatically schedule PPM
  • A forecast of your asset maintenance costs over the year
  • The ability to link connected services affected by an asset, e.g. by rooms/locations
  • A range of maintenance and lifecycle plans, including 1, 5, 10 years
  • Ability to optimise building performance ensure compliance, safeguard occupants

Work Order Management

How do you measure and manage your compliance with ESM regulations, including work orders for the rectification of defects?

You need to be able to create, track, and effectively manage your work orders.

OUR SOLUTION/KEY BENEFITS:

  • Ensuring that your maintenance obligations are met in timely and cost-effective manner
  • Allowing you to accurately manage each stage of the work order process
  • Applying agreed Priorities/SLAs to each work order (time and budget)
  • Ensuring stakeholders are kept fully up to date via automated report/notifications
  • Streamlining workflow – quoting, approval and work issue

The work order workflow process can be tailored to meet the needs of each client.

Contractor Management

You have a legal responsibility to provide safe and secure environments for your staff, customers, and trade technicians.

OUR SOLUTION/KEY BENEFITS:

  • Promotes a greater focus upon contractor safety
  • Mitigates risks associated with access and security, and health and safety
  • Streamline workflow – more automated process
  • End-to-end process covering all stages through to financial completion

This technology also allows contractors to undertake onsite reporting on both programmed and reactive maintenance via a direct link into fmXpert software and provides instantaneous service reports/live data, which reduces administration post attendance.

  • Compatible with any smartphone
  • Captures each contractor’s precise arrival and departure time
  • Ensures that clients are charged based upon “actual” time onsite
  • Ensures more accurate invoicing

Asset Lifecycle Solution

Utilise a system enabled to help clients track and plan asset lifecycle and capital replacement.

OUR SOLUTION/KEY BENEFITS:

  • A whole of life system to track all aspects of an asset, including acquisition, operation and maintenance, lifecycle refurbishment and replacement
  • A range of lifecycle plans, including 1, 5, 10 years plans
  • Visibility of all current and future expenditure and forecasts
  • Ability to optimise asset and building performance
  • Enables more informed management decisions and strategic policy choices
  • Improved efficiencies and ongoing improvements

Modules – Enhanced capability

fmXpert has enabled clients to save thousands of dollars in preventative and reactive maintenance, lifecycle planning, and contractor management.

The software also offers modules which further enhance capability, including:

  • Property Management
  • Booking System

Information regarding these tools and features can be provided upon request.

Technology

FM Essentials is a Microsoft partner.

fmXpert Computer Aided Facility Management system (CAFM) (CMMS) (IWMS) was developed using leading technology and has been seamlessly integrated with multiple third-party platforms. It is also highly flexible and user-configurable – user definable options in look-up tables, workflow, triggers and notifications enable you to tailor the system to match your unique requirements. Developed in conjunction with facility managers the system is designed to simplify assets and maintenance management.

Platforms

fmXpert operates on the following platforms:

  • Microsoft Windows
  • Microsoft SQL Server
  • Active Directory and eDirectory Sync

Accounting

fmXpert supports the following accounting systems:

  • Xero
  • Synergetic
  • Great Plains