FM Inputs – Construction

FM Inputs - Construction

FM Essential can provide a range of services during the construction of new buildings and fitouts with the aim of helping clients to achieve improved outcomes in terms of the handover of critical data and facility management mobilisation.

These include:

Builder's Specification

It is not uncommon for the builder’s transition to the client to be inadequate, with long-term detrimental consequences. For this reason, the Builder’s Specification should include specific contractual mandates with regards to the collation, format, and handover of asset data and completion documents, for defects and compliance auditing/inspections, witness testing, DLP and maintenance planning, and for the management of DLP and Year 1 PPM – and that these are linked to the Final Payments Claim.

FM Essentials provide key content for the Builder’s Specification with the aim of ensuring clients accomplish quality outcomes.

This information is essential to mitigate numerous operational risks resultant from:

  • Inaccurate or missing asset data
  • Inaccurate or missing completion documents
  • Defective/Non-compliant assets
  • Assets not maintained to meet regulations
  • DLP/Year 1 PPM process that does not conform to industry best practice
Collecting Asset Data and Completion Documents

Our consultants/building assessors can undertake a comprehensive asset audit encompassing tagging, photographing, and logging key details for assets. The asset data collection will use our specialist auditing software system (fmXpert) and be performed by suitably skilled and experienced asset auditors. Data can be uploaded into a client’s Computerised Maintenance Management System (CMMS) or Building Information Management (BIM) software and used to create an accurate and comprehensive asset register.

We also liaise with relevant parties, including the construction subcontractors and consultant engineers, to collate all the various completion documents.

Maintenance Schedules

Using the asset register, we can develop an unambiguous Programmed Preventive Maintenance (PPM) program detailing schedules for all Year 1 maintenance, with clearly defined maintenance policies (determinations).

Initial Passive Fire Inspection and Report

Our extensive experience of capital projects tells us that defects and non-compliances are not always identified prior to Practical Completion (PC) and issuance of the Occupancy Permit (OP) – and that clients are inheriting facilities that do not fully meet the standards. Our in-house building assessors conduct independent inspections of passive fire services prior to PC to ensure the installation and materials comply with all relevant regulations, and that defects are rectified within agreed timeframes.

Defects and Compliance Inspections

As with passive fire inspections, defects which relate to operations and maintenance are not always identified prior to Practical Completion (PC) and issuance of the Occupancy Permit (OP), and it is important that skilled and experienced facilities management consultants participate in these inspections as Subject Matter Experts (SMEs) to ensure that all defects and non-compliances are identified and recorded, and rectified within agreed timeframes.

Process for DLP Management

A robust process needs to be established for the management of all aspects of DLP, including, but not limited to, the management of the defects register, work orders, works schedules, reporting, subcontractor management, and client liaison.

Process for Year 1 PPM

A robust process needs to be established for the management of all aspects of Year 1 PPM, including, but not limited to, the management of schedules, work orders, reporting, subcontractor management, and client liaison.

Yearly Condition Report

FM Essentials assist the builder in the provision of a Yearly Condition Report in accordance with AS1851-2012 for all Essential Safety Measures (ESM) services included in the Year 1 PPM. This is in order to demonstrate compliance to the program and any outstanding defects and non-conformances which need to be addressed before the Builder’s contractual obligations expire. This forms part of the final transition process at the end of the project.

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